Data Protection Policy: Chichester Tunnels Group
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1) Definitions
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Personal data is information about a person which is identifiable as being about them. It can be stored electronically or on paper, and includes images and audio recordings as well as written information.
Data protection is about how we, as an organisation, ensure we protect the rights and privacy of individuals, and comply with the law, when collecting, storing, using, amending, sharing, destroying or deleting personal data.
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2) Responsibility
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Overall and final responsibility for data protection lies with the management committee, who are responsible for overseeing activities and ensuring this policy is upheld.
All volunteers are responsible for observing this policy, and related procedures, in all areas of their work for the group.
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3) Overall policy statement
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Chichester Tunnels Group needs to keep personal data about its committee, members and supporters in order to carry out group activities.
We will collect, store, use, amend, share, destroy or delete personal data only in ways which protect people’s privacy and comply with the General Data Protection Regulation (GDPR) and other relevant legislation.
We will only collect, store and use the minimum amount of data that we need for clear purposes, and will not collect, store or use data we do not need.
We will only collect, store and use data for:
purposes for which the individual has given explicit consent, or
purposes that are in our our group’s legitimate interests, or
contracts with the individual whose data it is, or
to comply with legal obligations, or
to protect someone’s life, or
to perform public tasks.
We will provide individuals with details of the data we have about them when requested by the relevant individual.
We will delete data if requested by the relevant individual, unless we need to keep it for legal reasons.
We will endeavor to keep personal data up-to-date and accurate.
We will store personal data securely.
We will keep clear records of the purposes of collecting and holding specific data, to ensure it is only used for these purposes.
We will not share personal data with third parties without the explicit consent of the relevant individual, unless legally required to do so.
We will endeavour not to have data breaches. In the event of a data breach, we will endeavour to rectify the breach by getting any lost or shared data back. We will evaluate our processes and understand how to avoid it happening again. Serious data breaches which may risk someone’s personal rights or freedoms will be reported to the Information Commissioner’s Office within 72 hours, and to the individual concerned.
To uphold this policy, we will maintain a set of data protection procedures for our committee and volunteers to follow.
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4) Review
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This policy will be reviewed every two years
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Log Files
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chichestertunnels.group follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services'' analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users'' movement on the website, and gathering demographic information.
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Cookies and Web Beacons
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Like any other website, chichestertunnels.group uses ''cookies''. These cookies are used to store information including visitors'' preferences, and the pages on the website that the visitor accessed or visited and any site registration status. The information is used to optimize the users'' experience by customizing our web page content based on visitors'' browser type and/or other information.
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Recaptcha : for more information see https://policies.google.com/privacy?hl=en#infocollect
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For more general information on cookies, please read "What Are Cookies" from Cookie Consent.
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Google DoubleClick DART Cookie
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Google is one of a third-party vendor on our site. It also uses cookies, known as DART cookies, to serve ads to our site visitors based upon their visit to other sites on the internet. However, visitors may choose to decline the use of DART cookies by visiting the Google ad and content network Privacy Policy at the following URL – https://policies.google.com/technologies/ads
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Our Advertising Partners
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Some of advertisers on our site may use cookies and web beacons. Our advertising partners are listed below. Each of our advertising partners has their own Privacy Policy for their policies on user data. For easier access, we hyperlinked to their Privacy Policies below.
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- Cloudaccess
https://www.cloudaccess.net/data-protection-agreement.html
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Google
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Advertising Partners Privacy Policies
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You may consult this list to find the Privacy Policy for each of the advertising partners of chichestertunnels.group.
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Third-party ad servers or ad networks uses technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on chichestertunnels.group, which are sent directly to users'' browser. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalize the advertising content that you see on websites that you visit.
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Note that chichestertunnels.group has no access to or control over these cookies that are used by third-party advertisers.
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Third Party Privacy Policies
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chichestertunnels.group''s Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.
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You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers'' respective websites.
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CCPA Privacy Rights (Do Not Sell My Personal Information)
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Under the CCPA, among other rights, California consumers have the right to:
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Request that a business that collects a consumer''s personal data disclose the categories and specific pieces of personal data that a business has collected about consumers.
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Request that a business delete any personal data about the consumer that a business has collected.
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Request that a business that sells a consumer''s personal data, not sell the consumer''s personal data.
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If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
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GDPR Data Protection Rights
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We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
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The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
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The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
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The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
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The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
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The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
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The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
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If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
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Children''s Information
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Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
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chichestertunnels.group does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.
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1) Introduction
\r\nchichestertunnels.group has a data protection policy which is reviewed regularly. In order to help us uphold the policy, we have created the following procedures which outline ways in which we collect, store, use, amend, share, destroy and delete personal data.
These procedures cover the main, regular ways we collect and use personal data. We may from time to time collect and use data in ways not covered here. In these cases we will ensure our Data Protection Policy is upheld.
2) General procedures
\r\nData will be stored securely. When it is stored electronically, it will be kept in password protected files. When it is stored online in a third party website (e.g. Google Drive) we will ensure the third party comply with the GDPR. When it is stored on paper it will be filed carefully in a locked filing cabinet.
When we no longer need data, or when someone has asked for their data to be deleted, it will be deleted securely. We will ensure that data is permanently deleted from computers, and that paper data is shredded.
We will keep records of consent given for us to collect, use and store data. These records will be stored securely.
3) Mailing list
\r\nWe will maintain a mailing list. This will include the names and contact details of people who wish to receive , publicity and fundraising appeals from chichestertunnels.group.
When people sign up to the list we will explain how their details will be used, how they will be stored, and that they may ask to be removed from the list at any time. We will ask them to give separate consent to receive publicity and fundraising messages, and will only send them messages which they have expressly consented to receive.
We will not use the mailing list in any way that the individuals on it have not explicitly consented to.
We will provide information about how to be removed from the list with every mailing.
We will use mailing list providers who store data within the EU.
4) Supporting individuals
\r\nFrom time to time, individuals contact the Group to ask us to help them resolve an issue they are having with the council, relating to their housing or other local services.
We will request explicit, signed consent before sharing any personal details with the council or any other relevant third party.
We will not keep information relating to an individual’s personal situation for any longer than is necessary for the purpose of providing them with the support they have requested.
Personal data relating to housing issues will be stored securely by a member of the committee, and not shared among the rest of the committee or with other volunteers unless necessary for the purpose of providing the support requested.
Details relating to individual’s circumstances and housing will be treated as strictly confidential.
5) Selling merchandise
\r\nWe do not currently trade.
\r\n6) Contacting volunteers
\r\nLocal people volunteer for chichestertunnels.group in a number of ways.
We will maintain a list of contact details of our recent volunteers. We will share volunteering opportunities and requests for help with the people on this list.
People will be removed from the list if they have not volunteered for the group for 12 months.
When contacting people on this list, we will provide a privacy notice which explains why we have their information, what we are using it for, how long we will keep it, and that they can ask to have it deleted or amended at any time by contacting us.
To allow volunteers to work together to organise for the group, it is sometimes necessary to share volunteer contact details with other volunteers. We will only do this with explicit consent.
7) Contacting committee members
\r\nThe committee need to be in contact with one another in order to run the organisation effectively and ensure its legal obligations are met.
Committee contact details will be shared among the committee.
Committee members will not share each other’s contact details with anyone outside of the committee, or use them for anything other than chichestertunnels.group business, without explicit consent.
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Equality and Diversity Policy.
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Aims
chichestertunnels.group is open to all interested people. We aim to have an atmosphere of friendship, respect and care for each other. In particular, we aim to treat every member equally, regardless of their age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation
\r\nAccessibility
\r\nWe aim to make our meetings accessible for all. This may mean via video link or similar. Our investigations may not be accissible for all members.
\r\nDiversity
\r\nOur group belongs to all members. However some ativities may not be suitable for all members. We will seek to involve these members in other ways.
\r\nInclusion and respect
\r\nEvery member should be made to feel equally welcome and included at all chichestertunnels.group meetings and events.
\r\nSexist, racist, homophobic, transphobic or otherwise offensive and inflammatory remarks and behaviour are not acceptable. These constitute harassment, and have no place in the Association.
\r\nDealing with discrimination and harassment
\r\nIf any member feels they have been discriminated against by the group or harassed at an group event they should raise this with the committee.
\r\nThe committee will investigate the complaint, listening to all members involved. (If the complaint is against a committee member, that member will not be part of conducting the investigation).
\r\nIf the complaint is against a particular individual, this person will have the opportunity to express their point of view, accompanied by a friend. The person making the complaint will also have this opportunity.
\r\nIf the complaint is against the Group as a whole, the Committee must work to ensure that such discrimination is not repeated in the future, and must inform the members of how they propose to do this.
\r\nAny decision to exclude a person from the organisation due to discriminatory or harassing behaviour will be made with reference to the Groups’s constitution. The Groups will support people who feel they have been harassed or discriminated against, and will not victimise or treat them less well because they have raised this.
\r\nCVA additions.
While we try and involve everyone, our insurance policy does not provide cover for under 16s and this may exclude them from some activities.
Children and Vulnerable Adults must be accompanied by a designated person at all times. When a designated person is not available, Where a current DBS certificate is not provided covering CVA acticities, a minimum of 2 people will be with all CVA members at any time.
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Cookie Policy for https://chichestertunnels.group
\r\nThis is the Cookie Policy for https://chichestertunnels.group, accessible from https://chichestertunnels.group
\r\nWhat Are Cookies
\r\nAs is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ''break'' certain elements of the sites functionality.
\r\nFor more general information on cookies, please read "What Are Cookies".
\r\nHow We Use Cookies
\r\nWe use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.
https://policies.google.com/privacy?hl=en#infocollect
Disabling Cookies
\r\nYou can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.
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Account related cookies
\r\nIf you create an account with us then we will use cookies for the management of the signup process and general administration. These cookies will usually be deleted when you log out however in some cases they may remain afterwards to remember your site preferences when logged out.
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Login related cookies
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Email newsletters related cookies
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Surveys related cookies
\r\nFrom time to time we offer user surveys and questionnaires to provide you with interesting insights, helpful tools, or to understand our user base more accurately. These surveys may use cookies to remember who has already taken part in a survey or to provide you with accurate results after you change pages.
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Forms related cookies
\r\nWhen you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
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Site preferences cookies
\r\nIn order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.
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- Recaptcha (anti spam) https://policies.google.com/privacy?hl=en#infocollect \r\n
Third Party Cookies
\r\nIn some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.
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This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.
\r\nFor more information on Google Analytics cookies, see the official Google Analytics page.
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Third party analytics are used to track and measure usage of this site so that we can continue to produce engaging content. These cookies may track things such as how long you spend on the site or pages you visit which helps us to understand how we can improve the site for you.
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From time to time we test new features and make subtle changes to the way that the site is delivered. When we are still testing new features these cookies may be used to ensure that you receive a consistent experience whilst on the site whilst ensuring we understand which optimisations our users appreciate the most.
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The Google AdSense service we use to serve advertising uses a DoubleClick cookie to serve more relevant ads across the web and limit the number of times that a given ad is shown to you.
\r\nFor more information on Google AdSense see the official Google AdSense privacy FAQ.
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More Information
\r\nHopefully that has clarified things for you and as was previously mentioned if there is something that you aren''t sure whether you need or not it''s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site.
\r\nHowever if you are still looking for more information then you can contact us through one of our preferred contact methods:
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- By visiting this link: https://chichestertunnels.group/ \r\n
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